In this role, you will support the Urban Development (UD) and the Urban Efficiency and Climate (UEC) teams within the Cities Program. Your key responsibilities will be to support project management, budgeting and financial management, communications, event organizing and other operational tasks.
Job Responsibilities:
Financial Management (50% of time)
- Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
- Update and maintain project funding and allocations in coordination with workstream director(s) and project managers
- Process invoices and payments for projects in compliance with WRI’s policies (subgrants, consultancies, work orders, etc.)
- Assist project team in project closeout process including turnover documentation and financial reconciliation.
- Coordinate and advise on project budget management and reports
- With project managers, review on a monthly basis the transactions and finances of the projects and update the budget
- Prepare financial review template(s) for review with workstream director(s) and operations staff
- Work with Salesforce to add new proposals
- Develop fiscal year budget forecasts on a yearly basis in coordination with operations and workstream directors of both teams
- Prepare participant agreements and provide travel support for WRI Ross Center Prize finalists, jury members, and other high value stakeholders
Program/Project Management (20% of time)
- Process documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
- Work with partners to help them understand and meet subgrant and contract requirements
- Monitor program/project performance against contract requirements and deliverables
- Lead the drafting of grant proposal budgets and assists in the collection & submission of formal proposals for grants
- Coordinate with project managers to prepare all required grant forms for submission as instructed by grant
- Keep track of deliverables and reporting required under grants
- Coordinate with project managers to keep timely and accurate information on donors and contacts in Salesforce.
- Coordinate and schedule team meetings; provide support in organizing presentations, workshops, conferences, research seminars and other events for the program as needed
- Provide timesheet guidance to workstream team members on a bi-weekly basis
- Coordinate recruitment and manage onboarding of new staff members as needed. Update and maintain new hire staffing information with operations
- Minimum of 1 year of relevant, full-time work experience supporting financial and/or project management functions
- Bachelor’s degree in economics, finance, accounting, public policy, political science, international affairs, or similar subject required
- Keen interest in the mission and work of the WRI Ross Center for Sustainable Cities
- Keen interest in electric mobility, transportation planning, and sustainable energy systems
- Detail-oriented, highly organized individual with experience and interest in program management, financial management, budgeting, and writing
- Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
- Strong process orientation with sensitivity to quality
- Ability to work independently with minimal supervision
- Strong writing, database management, and proofreading skills
- Excellent computer skills in Microsoft Office, especially Excel; experience with statistical analysis and budgeting software is highly desirable
- Excellent communication skills, including the ability to work well in a team and with international colleagues
- In addition to excellent written and spoken English, additional language skills are a plus, especially in Spanish, Portuguese, Turkish, Chinese, French, and/or Hindi
- US work authorization is required for this opportunity
